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Tender Details
- Country: Somalia
- Summary: Supply and Delivery of ICT Equipment`s
- SOT Ref No: 50954420
- Deadline: 07 Mar 2021
- Competition: ICB
- Financier: United Nations Secretariat
- Purchaser Ownership: -
- Tender Value: Refer Document
- Notice Type: Tender
- Document Ref. No.: UNDP/SOM/RFQ/2021/006
- Purchaser's Detail :
- Description :
- Quotation are invited for Supply and Delivery of ICT Equipment`s. REQUEST FOR QUOTATION (RFQ) (Goods) NAME & ADDRESS OF FIRM DATE: March 2, 2021 REFERENCE: UNDP/SOM/RFQ/2021/006 SUPPLY AND DELIVERY OF ICT EQUIPMENTS Dear Sir / Madam: We kindly request you to submit your quotation for SUPPLY AND DELIVERY OF ICT EQUIPMENTS , as detailed in Annex 1 of this RFQ. When preparing your quotation, please be guided by the form attached hereto as Annex 2. Quotations may be submitted on or before March 7, 2021 via Email Below bids.so@undp.org ‘with the title: UNDP/SOM/RFQ/2021/006 SUPPLY AND DELIVERY OF ICT EQUIPMENTS Quotations submitted by email must be limited to a maximum of 30 MB, virus-free and no more than 2 email transmissions. They must be free from any form of virus or corrupted contents, or the quotations shall be rejected. It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your quotation by email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files. Please take note of the following requirements and conditions pertaining to the supply of the abovementioned good/s: Delivery Terms [INCOTERMS 2010] (Pls. link this to price schedule) ☒DAP at Multiple locations Location Desktop Laptop Heavy duty printer Projector Mogadishu 5 5 2 2 Jowhar 5 2 1 1 Kismayo 5 2 1 1 Dhusamareeb 5 2 1 1 Baidoa 5 2 1 1 Customs clearance, if needed, shall be done by: N/A Exact Address/es of Delivery Location/s (identify all, if multiple) Multiple locations, Somalia Location Desktop Laptop Heavy duty printer Projector Mogadishu 5 5 2 2 Jowhar 5 2 1 1 Kismayo 5 2 1 1 Dhusamareeb 5 2 1 1 Baidoa 5 2 1 1 UNDP Preferred Freight Forwarder, if any1 N/A Distribution of shipping documents (if using freight forwarder) N/A Latest Expected Delivery Date and Time (if delivery time exceeds this, quote may be rejected by UNDP) As soon as possible Delivery Schedule ☒Required to be included in vendor quote Packing Requirements ☒ Items to be packed as per manufacturer recommendation Mode of Transport ☒ AIR ☒LAND ☐SEA ☐OTHER Preferred Currency of Quotation ☒United States Dollars 3 Value Added Tax on Price Quotation ☒ Must be exclusive of VAT and other applicable indirect taxes After-sales services required N/A Deadline for the Submission of Quotation Sunday, March 07, 2021 at 12:00 PM Mogadishu time All documentations, including catalogs, instructions and operating manuals, shall be in this language ☒ English Documents to be submitted ☒ Duly Accomplished Form as provided in Annex 2, and in accordance with the list of specification requirements in Annex 1; ☒ Latest Business Registration Certificate. ☒ Two Purchase order of previous supplies; ☒ Latest Internal Revenue Certificate / Tax Clearance. ☒ Written Self-Declaration of not being included in the UN Security Council 1267/1989 list, UN Procurement Division List or other UN Ineligibility List; Period of Validity of Quotes starting the Submission Date ☒ 90 days In exceptional circumstances, UNDP may request the Vendor to extend the validity of the Quotation beyond what has been initially indicated in this RFQ. The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Quotation. Partial Quotes ☒ Not permitted Payment Terms ☒ 100% upon complete delivery of goods Liquidated Damages N/A Evaluation Criteria ☒ Full compliance to requirements and lowest price ☒ Valid Latest Business Registration Certificate. ☒Proof of experience with similar goods. min 2 years experiences ☒ Full acceptance of the PO/Contract General Terms and Conditions ☒ Earliest Delivery / Shortest Lead Time (07 days Upon Confirmation of delivery date and PO) 4 UNDP will award to: ☒ One and only one Supplier, depending on the following factors: 1. Lowest Price 2.Compliance to technical requirements 3. Valid Latest Business Registration Certificate 4. Minimum 2-year experience in provision of similar goods Type of Contract to be Signed ☒ Purchase Order Special conditions of Contract ☒ Cancellation of PO/Contract if the delivery/completion is delayed by 21 days Conditions for Release of Payment ☒ Written Acceptance of services based on full compliance with RFQ requirements Annexes to this RFQ ☒ Specifications of the Goods Required (Annex 1) ☒ Form for Submission of Quotation (Annex 2) ☒ General Terms and Conditions / Special Conditions (Annex 3). ☐ Others Non-acceptance of the terms of the General Terms and Conditions (GTC) shall be grounds for disqualification from this procurement process. Contact Person for Inquiries (Written inquiries only) Email: procurement.so@undp.org Any delay in UNDP-s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. Goods offered shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of UNDP requirements. 5 The quotation that complies with all of the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected. Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by UNDP. The unit price shall prevail and the total price shall be corrected. If the supplier does not accept the final price based on UNDP-s re-computation and correction of errors, its quotation will be rejected. After UNDP has identified the lowest price offer, UNDP reserves the right to award the contract based only on the prices of the goods in the event that the transportation cost (freight and insurance) is found to be higher than UNDP-s own estimated cost if sourced from its own freight forwarder and insurance provider. At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the quotation. At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions. Any Purchase Order that will be issued as a result of this RFQ shall be subject to the General Terms and Conditions attached hereto. The mere act of submission of a quotation implies that the vendor accepts without question the General Terms and Conditions of UNDP herein attached as Annex 3. UNDP is not bound to accept any quotation, nor award a contract/Purchase Order, nor be responsible for any costs associated with a Supplier-s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process. Please be advised that UNDP-s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a purchase order or contract in a competitive procurement process. In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link: http://www.undp.org/content/undp/en/home/operations/procurement/protestandsanctions/ UNDP encourages every prospective Vendor to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. UNDP implements a zero tolerance on fraud and other proscribed practices and is committed to identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities. UNDP expects its suppliers to adhere to the UN Supplier Code of Conduct found in this link : http://www.un.org/depts/ptd/pdf/conduct_english.pdf Thank you and we look forward to receiving your quotation. Sincerely yours, Godwill Enow-Ebot Head of Procurement 6 Technical Specifications Sn# Technical specification Quantity 1 Desktop computer: HP. Intel core i5-6th Generation. 3.2 GHZ. 8192MB Memory. 1000GB Hard Drive. DVD+RW DL Multi. Keyboard Mouse & Power Cable. Warranty: 3 years (parts & labour) inclusive of HP monitors. 25 Pieces 2 Laptops: Lenovo core i7 RAM 8GB HDD-1TB, Standard Size - 14” screen 13 Pieces 3 Heavy duty printer: HP LaserJet Pro MFP M130 series 6 Pieces 4 Projector: Sony VPLDX221(VPLDX221) 2,800 lumens XGA desktop projector 6 Pieces [Enter name of authorized staff] [Designation] [Click here to enter a date] 7 Annex 2 FORM FOR SUBMITTING SUPPLIER-S QUOTATION (This Form must be submitted only using the Supplier-s Official Letterhead/Stationery) We, the undersigned, hereby accept in full the UNDP General Terms and Conditions, and hereby offer to supply the items listed below in conformity with the specification and requirements of UNDP as per RFQ Reference No. UNDP/RFQ/2021/006 SUPPLY AND DELIVERY OF ICT EQUIPMENTS TABLE 1: Offer to Supply Goods Compliant with Technical Specifications and Requirements Item No. Description/Specification of Goods Quantity UOM Unit Price USD Total Price USD 1 Laptop 13 pcs Pcs 2 Heavy duty printer 6 pcs Pcs 3 Desktop computer 25 pcs Pcs 4 Projector 6 pcs Pcs Freight cost LS LS Total Prices of Goods Total Fina
- Documents :
Purchaser : UNITED NATIONS DEVELOPMENT PROGRAMME
UNSOS Compound, Airport Road,
Mogadishu
Attn: Godwill Enow-Ebot, Head of Procurement
Email :bids.so@undp.org / procurement.so@undp.org
URL :http://www.undp.org/
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